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Can you pass this one question quiz? 

Interviews happen everyday in a variety of settings. Think about this, though. Which employees are the hardest working multitaskers, making sure executives know where they need to be for their next meeting, keep stock closets full, invoices processed on time and making sure that the workspace generally runs smoothly?

The answer: if you said administrative support staff… Congratulations! You nailed it!

Because these admin support positions are so critical employers usually have extremely high expectations for candidates who apply for these positions. Don’t worry after tweaking your resume for an admin position hiring manager won’t be able to turn you down as long as you can answer these five questions.

 

Question: What do you do to stay organized?

Why they ask:

Any administrative support position needs to have highly organized people to fill these roles. If you can’t organize your own schedule, how will you keep your boss organized and on time?

What you say: 

You should be specific. Talk about managing your workspace and what systems you use to support that. Period what messaging in Calendar system do you use do you have a dedicated space for pending projects how do you keep your workspace physically clean and organized? showing the hiring manager how you’ve mastered the systems can make you much more attractive as a candidate.

 

Question: how do you manage stress?

Why they ask:

This is one of the more difficult areas to master. Juggling assignments one at a time and keeping cool or an absolute must to be successful in the administrative space. Prospective employers want to make sure you have strategies in place to manage job demands without caving in when the pressure is on.

What you say:

Lead with an example of past performance under pressure with a previous position. Here’s an example: “I got a frantic call from an executive one day, requiring me to drop everything and handle a change. The solution to this problem was communication… once I had the other managers on board and worked some extra hours I was able to meet his deadline without falling behind.“

 

Question: What are your strongest computer skills?

 

Why they ask:

It’s basically a fork on completion you’ll be using a computer most of the day, and it won’t be for social media. Diane Crompton, career coach and author of Find a Job Through Social Networking says, “Employers want to see that you’re current with administrative technology.” Some companies may even want you to take competency or skills tests for certain programs. 

During an admin support interview, be prepared to share your level of software proficiency.

What you say:

One of the best ways to show your technical prowess is to use appropriate language during the interview process. Use specific terms relating to the systems you’re familiar with. For example with XL talk about creating charts formulas macros, etc. as you discuss those skills, include metrics or benchmarks that quantify your achievements using those platforms. 

 

Question why do you want the administrative assistant position?

Why they ask:

In general, admin work can be quite tedious for many people. However, many enjoy it. Hiring managers just want to be sure it’s a genuine interest not a search for something “easier”.

What you say:

Hopefully it’s painfully obvious you can’t say something like “Because I need a job.” When you get this question the best approach is to talk about while you enjoy the support role and administrative work. Give me details about specific aspects of the job. Use a what and why approach if you like doing data entry mentioned that your detail oriented and enjoy project-based work. if you don’t say so, they’ll never know!

Question: Can you share an example of dealing with a difficult client or customer?

Why they ask: 

Many times support chops are internal positions, unlike receptionists, who interact with customers and clients. Hiring managers want to know how you manage interpersonal relationships, and how you avoid conflict.

What you say: 

Here’s the big flag! Any you encounter question that starts with “Tell me about a time when…“ , that’s a behavioral question. Employers like to use past experiences and behavior as an indicator of how you perform in the future. When you get these questions, it’s important to have a good story about an experience where you used communication and professional composure to respond to the situation. 

Another important detail questions to frame how the issue arose, then tell the story about how you handled it.

You got this!

Admin support staff to a large variety of work in their positions, so it makes sense that the interviews for those positions touch on a White variety of skills sets. You may get some of the answers more quickly than others but don’t sweat it. Another thing you may consider, is brushing up on soft skills as well.

 

If you’re looking for a new admin support or other opportunity, check our search engine for job seekers.

 

 

 

Just a few hours at home can help your career advance more than you might think.

Among the steps you can take to help advance your career progression include making sure your resume is up-to-date and networking with people you meet.  Networking is a key component to a successful career advancement strategy because there are jobs out there just waiting to be filled.

 

Once you have successfully navigated your career advancement journey and landed a job, you need to prepare yourself for a rewarding future that’s even better than the one you’re on now. Being able to cultivate career equity is one of the keys to fulfilling your dreams of advancing professionally.

 

Communicating with Your Crew, Friends, and Allies is Crucial to Career Advancement

Not everyone has a near-perfect resume. The objective of this article is to provide some tips and pointers for you to prepare your resume for your next professional move. There are countless ways to add value to your CV and resume. Here are a few ways you can help make your resume standout from the crowd and stand out from the candidates vying for your services.

Note: There are several online tools to help you create and customize your own resume, one of which is Resume Workflow. You can also find many of these tools at Employers and Credentialing websites. However, some of these tools are better than others at certain key areas. If you are looking for one tool to help you create a good resume then don’t hesitate to consider these free online tools: Resume Generator, resumesByIvy, EHM Resume Maker, and Guidance

You’ll get some paid tools if you’re willing to shell out money, but it’s ultimately about being a team player. If you don’t communicate with others, it’s much harder for others to grasp your value. Furthermore, you may have trouble establishing a work-related relationship if you cannot convey the same value that is intrinsic in your resume.

Staying in touch with your network can help your career advancement

1. Increase your Structure

The most important aspect of your resume is the structure of your information. There’s a way to tell the truth without being honest. A nice way to begin is to be brief. If you’re writing a new resume, it’s advisable to explain where you’ve worked before you get started. By telling people about your previous job, you show they are able to learn from experience.

 

What you need to consider when writing a resume that gives a real sense of what you do is how you use structure. It’s important to be clear, concise, and to the point. Some people just write one page of resume, but some do a lot more. Here’s how to break up your resume to be clearer:

 

Use words that will cut through…Be specific…Don’t forget to pick your favorite words

2. Use Google to find relevant jobs

Finding new jobs is always helpful. You don’t have to get a job. We just need to get you the kinds of positions you need to fill.

 

The best way to get free information is to do research. Sometimes the web is a great place to start. At other times, you may need a professional search engine to get the answers you need for your career advancement and eventual retirement. 

 

Asking yourself questions is the most important step of all. What are the skills I need to have? Why should I be seeking a new job? How can I tell if the job will be great? What do I need to know about the organization? What information should I have before I go to interview?

Ask someone you know from school, a professional colleague, or someone you know from work how to fill out a resume. Remember: At an interview, they will look at the information you gave them and then be able to make an accurate assessment of your skills and experience. (See “The Perfect Resume For Your Interview”)

Having a current resume is an excellent practice

Look for chronological order of accomplishments.

All resumes have two basic sections: career experience and education. (If you have any questions about any of these factors, consult with an HR professional.) Once you know how much education you have, consider creating an account on LinkedIn. In addition to your Education section, you should also include important Career Advancement Summary information such as:

Organization experience (company, division, project, job, position, position manager)

Job title (where did the job originate and what was its duration)

Firm structure (how many persons do you have reporting to you)

City of residence

Employment options

Name of personal and professional home (if you have one)

Time worked at the organization (how many hours per week)

Employee rating from supervisors (or business partners)

You can sort your education/employment information in two ways: Alphabetically and Chronologically.

 

The searchable LinkedIn LinkedIn Education section indicates which jobs have you held (whether you are listed as “on the job” or “succeeded”).

 

Additionally, the education section displays an extensive list of jobs available to you.

 

To request a free LinkedIn search, you need to create an account and upload your resume.

 

Other Employers

 

Though no job search on LinkedIn is foolproof, several websites can help you find some of the best employers and positions on LinkedIn, including the following:

 

Employers and managers on LinkedIn search through multiple sources to find candidates for new positions.

 

Recruiter I-Square searches over 5 million LinkedIn profiles and has over 100,000 “sign-ups” per month.

 

Employers on LinkedIn do not have access to your private profile.

 

Employers only access your public profile and can not search through it.

 

LinkedIn.com is a Business

LinkedIn is a valuable tool for job searches and career advancement

Although LinkedIn is most popular as a workplace network, there are benefits of using the site as a business tool to help your career advancement.

 

Even if you don’t plan to start your own business, LinkedIn still offers access to a broader pool of candidates than just company personnel.

 

As a member of many HR systems, employers can see what you’ve done, what you look like and which areas of your LinkedIn profile you would be most interested in talking to.

 

If you’re actively looking for a job, your profile and cover letter can help you stand out from the crowd. This will also help you in your search and provide recruiters with the information they need to write a better cover letter.

 

How to Go Further with LinkedIn

 

There are hundreds of profiles with dozens of LinkedIn Groups just for employers, from popular “best” employers to smaller. However, the information you can uncover through these groups is far from complete. Keep digging and you’ll find your way. But most of all, try to enjoy it!

Check our job search engine while you’re at it.